Effective Date: January 1 2026

At EmpireMMA, we maintain the highest standards of discipline, integrity, and respect—not only on the mats but also in how we handle your personal information. This Privacy Policy explains how EmpireMMA (“we”, “us”, “our”) collects, uses, shares, and protects personal information when you visit or use our website (https://teamempireonline.com) and when you interact with us in connection with memberships, enquiries, or class administration.

1. Information Collection

We collect information that is reasonably necessary to run our martial arts gym, administer memberships/classes, and help maintain a safe training environment. This may include:

• Names and Contact Details: Name, email address, phone number, and (where relevant) date of birth and address (for example, for membership records and safeguarding).
• Account and Membership Details: Information relating to your membership, class bookings, attendance, and communications preferences.
• Payment Information: Billing details and payment card information used for membership fees, classes, seminars, or merchandise. Payment card transactions are processed through secured third‑party payment processors/gateways; depending on the provider, we may receive limited payment-related information such as transaction identifiers, payment status/confirmation, and the last four digits of a card.
• Health/Fitness Information (Where Relevant to Training): Information you choose to provide that helps us keep training safe, such as injuries, medical conditions affecting training, physical limitations, or general fitness information relevant to MMA/BJJ training and sparring/rolling.
• Emergency Contact Information: Contact details of a person to reach in the event of an injury or medical emergency.
• Website Usage Information: IP address, browser type, device information, pages visited, and similar analytics/usage data collected via cookies and similar technologies.

2. How Information is Used

We use your information for the following purposes:

• Class Scheduling and Administration: To manage registrations, schedule and administer classes (including MMA and BJJ/NoGi), confirm bookings, track attendance, and respond to enquiries.
• Payments and Accounting: To process payments, issue receipts, manage refunds where applicable, and maintain accurate financial records.
• Communications: To send important updates such as timetable changes, gym notices, policy changes, and administrative messages. Where you have opted in (or where permitted by law), we may send marketing communications about events, seminars, or membership offers.
• Safety and Risk Management: To support a safe training environment and respond appropriately to injuries or emergencies (including sharing relevant details with medical professionals/first responders where necessary).
• Legal and Compliance: To maintain waivers/records, prevent misuse of services, enforce our terms/policies, and comply with legal obligations.

3. Information Sharing

We do not sell, rent, or trade your personal information.

We only share personal information in limited circumstances, including:

• Essential Service Providers: With vendors who provide services on our behalf (for example, payment processors, gym management/booking software, website hosting, and email/SMS providers). These providers are only permitted to use personal information to perform services for us and are expected to protect it.
• Legal Requirements: If we are required to disclose information by law, regulation, court order, or to protect the rights, property, or safety of EmpireMMA, our staff, and our members.
• Emergency Situations: Where necessary to protect someone’s vital interests (for example, sharing relevant information with emergency services following an injury).

4. Data Security

We use reasonable technical and organisational safeguards designed to protect personal information against loss, misuse, and unauthorised access, alteration, or disclosure. Safeguards may include limiting access to authorised staff, staff confidentiality practices, and the use of reputable third‑party systems for payments and data storage.

No online service or method of storage is completely secure. While we work to protect your information, we cannot guarantee absolute security.

5. Your Rights

Depending on your location and applicable law, you may have rights regarding your personal information, including:

• Access: Request access to the personal information we hold about you.
• Correction: Ask us to correct or update inaccurate or incomplete information.
• Deletion: Request deletion of your personal information. We will consider deletion requests, but we may need to retain certain information for legal, accounting/tax, or safety/liability reasons (for example, records relating to payments or waivers).
• Marketing Choices: Opt out of marketing communications at any time by using the unsubscribe link (where provided) or by contacting us.

To exercise your rights, contact us using the details in the “Contact Information” section below.

6. Third-Party Links

Our website may contain links to external sites (for example, event registration platforms). We are not responsible for the privacy practices or content of those third parties.

7. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any updates will be posted on this page with an updated effective date.

8. Contact Information

For questions about this Privacy Policy or requests relating to your personal information, contact:

EmpireMMA
Website: https://teamempireonline.com
Email: teamempiremma@gmail.com